The Extent of Awareness, Knowledge, and Practices of Staff of a State University in Mindanao in Carrying out their Records Management

To determine the extent of awareness, knowledge, and practices of the selected staff of a state university in Mindanao, this study was conducted. A survey questionnaire was utilized to gather information to the 363 participants using a purposive sampling procedure. The result shows that the participants were “aware and knowledgeable” of records management. However, they believed that the staff handling records should be sent to seminars and workshops to be fully oriented on how records should be handled. They further believed that an annual budget should be allocated to improve records management in the state university. The staff “moderately practiced” the preservation of records. They also believed that the university has a mission related to records management but should practice regular surveys and disposal of records. A uniform records classification scheme to be used for all offices in the university was recommended in order to track records easily and speedily.

Keywords: state university / records management / records awareness / records management practices